Whether it is for businesses, government or non-profit organizations, boards deal with confidential and sensitive information on a regular basis. They have a fiduciary responsibility to safeguard the interests and interests of shareholders, therefore they must be capable of discussing sensitive issues without fear of their deliberations being publicized.
Making a secure check board portal that is accessible only to those with the right password is an essential step to ensure that sensitive board documents are safe. It is also beneficial to create guidelines for the safe storage and disposal physical paper documents. In addition, using a boards application that allows secure sharing of documents is a great method to prevent access violations.
Although it is obvious that you should avoid putting confidential information on public websites, a lot of organizations don’t take this precaution. This is particularly true for board meetings. The leak of confidential information can damage an organization’s image and may even result in legal consequences for the company and directors.
A confidentiality agreement is a crucial tool to keep confidential documents private, but it isn’t always easy to enforce. A confidentiality policy for a board should contain clear penalties for those who violate the terms of the agreement, for example, fines or discipline actions. In addition, it should define what kinds of information should be kept secret and include security protocols such as encryption and the use of only approved platforms for communications.
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