Document sharing software allows multiple users to collaborate on a document at the same time. This reduces the chance of errors in communication and speed up turnaround time for projects.
Online document sharing is possible on any device with an internet connection. It also does away with the need to store hard copies and reduces limit on file size.
There are many methods of sharing files, like FTP and SFTP. Cloud storage solutions, like Box or P2P networks. But the most reliable document-sharing tools have centralized management, security features, like encryption and protection against data-in-transit and real-time synchronization.
Project managers should also look for features such as control of version and history as well as collaboration detection to make it easy to track changes and ensure that everyone is working on the latest draft. It is also easy for teams to communicate with documents when they can comment and assign tasks.
ClickUp is a tool for managing projects that includes built-in document sharing capabilities. Its permissions are granular, allowing users to decide who can view files, edit or delete them and let them see who’s editing in real time. The file syncing feature will keep the most recent version of files mirrored on every device and its collaboration detection lets users know when other users view comments or edit. The tool also offers an extensive collection of wikis, notes, and spreadsheets to assist teams manage their projects.
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